Cost Reduction Strategies for EventHub Subscription

EventHub offers event organizers and partners a comprehensive platform for virtual and hybrid events, sponsorship opportunities, and streamlined event management. To reduce subscription costs while benefiting from EventHub’s services, consider implementing the following strategies:

Minimum Estimated Potential Savings: 10%

Direct Cost Reduction Techniques

Optimize User Licenses

• Conduct regular audits of user licenses to identify and remove inactive users.
• Consider implementing permission sets to grant specific functionalities instead of assigning full licenses for basic needs.

Data Storage Management

• Archive outdated data to optimize storage usage and reduce costs.
• Utilize data validation rules to prevent unnecessary data entry and minimize storage consumption.

Process Automation

• Implement workflow and approval processes to automate manual tasks, reducing the dependency on additional licenses.

Exploring Workarounds for Cost Savings

Integrations with Free/Freemium Tools

• Explore free or freemium tools like Zapier for task automation, reducing the need for additional EventHub licenses.
• Consider integrating with freemium tools such as Slack for internal team communication to minimize subscription costs.

Investigating Bundling Options

Currently, no bundling options for EventHub subscriptions are identified. However, explore partner programs to potentially qualify for discounts through collaborations with other software providers.

Negotiating with EventHub Support

Contacting Customer Support for Discounts

• Engage with EventHub’s support team to discuss potential discounts based on your specific usage patterns and historical data.
• Negotiate renewal rates before subscription renewal to leverage loyalty for better pricing.

Considering Subscription Type Switches

Switching to Annual Subscriptions

• Evaluate transitioning to an annual subscription model, often accompanied by discounts compared to monthly billing.
• Regularly review user activity and remove inactive user licenses to optimize costs.

Exploring Alternatives to EventHub

Exploring Alternative Solutions

While EventHub offers robust event management solutions, exploring alternatives may provide cost-saving opportunities:

• Bizzabo: Bizzabo offers event management software with features for attendee engagement and event marketing. Learn more about Bizzabo.
• Cvent: Cvent provides event management and attendee engagement solutions for both virtual and in-person events. Learn more about Cvent.
• Whova: Whova offers event management software with features for attendee networking and engagement. Learn more about Whova.

Open-Source Solutions

Explore open-source solutions that offer similar functionalities to EventHub at potentially lower costs. Utilize resources like “Opensource for EventHub” to discover applicable tools.

By implementing these strategies and exploring alternative solutions, organizations can effectively manage and reduce their EventHub subscription costs while optimizing event management operations.