How to Cancel IconCMO Fund Accounting

To cancel your IconCMO Fund Accounting product, you need to follow these steps carefully to ensure all necessary actions are taken:

Notification and Cancellation Request

• Contact Icon Systems, Inc. directly to inform them of your intention to cancel the service. You can do this by emailing their support team or using the contact form on their website.

Access and Data Management

• Ensure you have downloaded or exported any necessary financial reports, donor information, and other critical data from the system before cancellation. IconCMO allows you to generate various reports, including balance sheets, revenue and expense reports, and statements of activities and financial position, which you should save locally.

System Settings and User Access

• Go to the Settings menu in the IconCMO system and adjust user settings as necessary. Specifically, you may need to set user access to ‘NO’ for ‘View Accounting’ to restrict further access to the accounting module. This can be done under Settings → Preferences → User Settings.

Fund Management

• If you have any active funds, you need to either close or set them to ‘Inactive’. Funds cannot be deleted once dollars have been posted to them, but you can set their status to ‘Inactive’ so they no longer appear in drop-down menus. To do this, go to the GL menu and use the ‘Close Fund’ option to merge the fund history into another fund if necessary.

Transaction Cleanup

• Ensure all transactions are up to date and corrected. If there are any incorrect financial statements, correct the transactions on the accounting side of the system. Use the Reverse Journal, Zero Journal, or Delete Journal options as appropriate to manage any incorrect entries.

Final Steps

• Confirm with Icon Systems, Inc. that your cancellation request has been processed. This may involve a final review of your account to ensure all data is properly managed and no further charges will be incurred.

By following these steps, you can ensure a smooth cancellation of your IconCMO Fund Accounting product and maintain control over your financial data.