How to Cancel LabWare LIMS

To cancel samples in the LabWare LIMS system, you need to follow a specific set of steps, although the detailed process might vary slightly depending on the specific implementation of LabWare LIMS. Here is a general guide based on similar LIMS systems and the available documentation:

Determining Samples to Cancel

• Identify the samples that need to be canceled and the reason for cancellation.

Searching for Samples

• Perform a search using the search functions available in LabWare LIMS. This will return a list of active samples.
• Use the search criteria such as sample type, ID, or other relevant parameters to narrow down the results.

Viewing Sample Hierarchy

• The search results will display the sample hierarchy. If the hierarchy is collapsed by default, use the expand options (usually arrows or an "Expand All" button) to view the entire sample tree.

Selecting Samples

• Select the checkboxes for the samples you want to cancel. Note that selecting a parent sample will automatically uncheck its children and grandchildren, and vice versa, to ensure a valid operation.
• Ensure that at least one sample is selected to activate the "CANCEL SAMPLES" button.

Initiating the Cancelation Process

• Click the "CANCEL SAMPLES" button on the left panel once it is activated.
• An audit trail pop-up window will appear, prompting you to enter a reason for the cancellation (typically within a 5-150 character limit).

Confirming the Cancelation

• Enter the reason for the cancellation and click "Save Reason and continue" to start the cancel function.
• If you need to cancel the action, click "NO CHANGE and return" to revert to the previous state without making any database changes.

Completion of Cancelation

• Once the "Save Reason and continue" button is clicked, the selected samples and all their associated children, grandchildren, tests, and results will be canceled.
• The system will run the original search again, and the canceled samples will no longer appear in the query results table.

Important Considerations

• Be cautious when canceling high-ranked samples or those with many children, grandchildren, and associated tests and results, as this process can take some time.
• Ensure you have the necessary user account privileges to perform the cancelation, as these are typically based on sample type and user roles.

By following these steps, you can effectively cancel samples and their associated data within the LabWare LIMS system.