How to Reduce Your Switchboard Subscription Cost

Switchboard offers a versatile set of tools, but managing subscription costs is crucial for businesses. Here are strategies to help lower your expenses:

Direct Ways to Reduce Subscription Costs

• Optimize User Licenses: Regularly audit user licenses and remove inactive users. Consider adjusting permission sets to grant specific functionalities instead of assigning full licenses for basic needs.
• Data Storage Management: Archive old data and utilize data validation rules to prevent unnecessary data entry, reducing storage consumption.
• Process Automation: Implement workflow and approval processes to automate manual tasks, reducing the need for additional licenses and improving efficiency.

• Explore Bundling Options: Investigate if Switchboard offers any bundling options with other tools or services that could provide discounts or cost savings.

Negotiation and Renewal

• Contact Switchboard Support: Reach out to Switchboard’s support team and inquire about potential discounts or special offers. Discuss your usage patterns and historical data to explore opportunities for cost savings.
• Negotiate Renewal Rates: Before your subscription renews, negotiate renewal rates with support. Loyalty and commitment to the platform can sometimes lead to better pricing.

Subscription Management

• Switch to Annual Payment: Consider switching to an annual subscription instead of monthly billing to enjoy a discount. Annual subscriptions often come with discounts compared to monthly billing.
• Reduce Inactive Users: Regularly review user activity and remove inactive user licenses to optimize resources and reduce costs.

Explore Alternatives

Consider exploring alternative online management tools that offer similar functionalities at potentially lower costs:

1. Airtable: A flexible and collaborative platform that combines the features of a database with a spreadsheet interface.
2. Notion: A versatile tool for note-taking, task management, and project collaboration, offering database-like functionalities.
3. Coda: An all-in-one doc that combines documents, spreadsheets, and databases in one place, allowing for flexible collaboration and data management.

By implementing these strategies and exploring alternative options, you can effectively reduce your Switchboard subscription costs while still benefiting from versatile online tools.