Box

Box.com is a cloud-based file storage and collaboration platform that allows users to securely store, share, and collaborate on files from any device. With features like real-time collaboration, secure file sharing, and robust administrative controls, Box.com is widely used by businesses and individuals for managing and accessing their files and documents.

How to reduce the cost of an Box

 i – Tricks are what we like to call direct ways to reduce your subscription costs.

• We haven’t found any current tricks to reduce your subscription  

Additional reduction ways to try to reduce subscription costs:

Optimize User Licenses 

Audit user licenses and remove inactive users. Consider permission sets to grant specific functionalities instead of assigning full licenses for basic needs.

Data Storage Management

Archive old data. Utilize data validation rules to prevent unnecessary data entry that consumes storage

Process Automation: Utilize workflow and approval processes to automate manual tasks, reducing the need for additional licenses.

How to implement a Workaround to reduce subscription for Box

 i – A workaround is using another tool to reduce your subscription.

• We haven’t found any current workarounds to reduce your subscription  

Additional workarounds to try to reduce subscription costs:

Integrations with Free/Freemium Tools

Explore free or freemium tools like Zapier to automate tasks that might require additional licenses (e.g., basic data cleansing). Consider integrating with freemium tools like Slack for internal team usage

How to reduce Box via bundling

 i – Use one tool to get a discount on another tool.

• We haven’t found any current bundles to reduce your subscription

Additional bundling options to try to reduce subscription costs:

Pairing/Bundling for Discounts

Partner Programs: Check if your company qualifies for partner discounts through partnerships with other software providers (e.g., some cloud storage services offer discounts with Salesforce).

Negotiate with Support. Customer support details of Box

 i – Speak with the Adobe Creative Cloud support team and ask for a discount.

https://www.box.com/about-us/contact-us 

Discuss Usage Patterns: Contact support and discuss your current usage patterns. They might offer discounts based on your specific needs and historical data.

Negotiate Renewal Rates: Before your subscription renews, negotiate renewal rates with support. Loyalty and commitment to the platform can sometimes lead to better pricing.

Use this for help: Customer support list or google

How to switch to subscription type for Box

 i – Switching to a longer-term contract or changing subscription type is a good way to save.

50% Discount on All Elligible Non-Profits

All Box plans are at minimum 50% discount for eligible nonprofit organizations. 

(Note: If you’re an existing user or you’re subscribed to a regular plan and wants to transfer to any Non-Profit plan, go to this page and chat with the live chat support to guide you through your process.)

Here’s how to apply if you’re a new user.

1. Check Box.org eligibility:

Nonprofit organizations qualify for discounted Box products if they hold a legal status equivalent to 501(c)(3) under US law, subject to exceptions listed in the FAQ. Additionally, they must be verified by TechSoup Global Network or a local partner with a Validation Token.

1. Obtain TechSoup Validation Token:

Register (free) on this page to acquire your TechSoup Validation Token. After validation review (2-5 business days), you’ll receive your Token. Return to the Box.org ‘Get Started’ page to select a Box plan.

Annual Subscriptions

Switching to annual subscriptions often comes with a discount compared to monthly billing.

Reduce Inactive Users

Regularly review user activity and remove inactive user licenses to free up costs.

Switch to Alternative for Box

 i – Here is a list of similar products that are similar you can switch to for savings.

• Dropbox: A popular cloud storage platform known for its ease of use, seamless file syncing across devices, and extensive integrations. https://www.dropbox.com/
• Google Drive: A versatile cloud storage and collaboration platform offering robust file management, real-time editing, and integration with Google Workspace. https://www.google.com/drive/
• Microsoft OneDrive: A comprehensive cloud storage solution integrated with Microsoft Office apps, providing seamless file access, editing, and sharing capabilities. https://www.microsoft.com/en-us/microsoft-365/onedrive/online-cloud-storage
• Boxcryptor: A secure cloud storage encryption tool that adds an extra layer of security to your files stored in popular cloud storage services like Dropbox, Google Drive, and OneDrive. https://www.boxcryptor.com/